Function

As an administrative officer, you support the hierarchical manager of the department in the organisation of his or her administrative and operational tasks.

Your function includes the following tasks:

• You provide administrative and organisational support to the manager of the Portfolio & Program Management Office department (agenda management, organisation of meetings, …) and to the entire department
• Creation and follow-up of purchase orders as well as follow-up of the approval of received invoices in SAP
• Coordination of events, as well as internal events and workshops
• Booking of travel and training for the entire department
• Organising meetings, workshops, internal events and seminars at the request of department staff
• Administrative management of documents (contracts, requests for quotations, correspondence, etc.) – SharePoint, incoming and outgoing mail
• Registration and reception of new employees and consultants within the department.
• You are part of the pool of administrative officers of the Grid Solutions directorate in order to set up a back-up system between assistants and also to support other departments that do not have a directly assigned assistant
• You answer questions from internal and external customers within your scope of responsibilities, mainly by email, and manage the mailbox
• You are responsible for punctual translations of documents, presentations and letters

Your Profile

• Graduate degree in an administrative field/secretariat
• You are Dutch-speaking / French-speaking and you have a good knowledge of French / Dutch or you are willing to learn it; knowledge of English is an asset
• Very good knowledge of computer applications such as Outlook, Excel, Word and PowerPoint as well as SAP
• First work experience in an administrative support department is a plus
• You are a proactive person and have excellent organisational skills
• You are discreet and able to handle confidential information
• You are team- and customer-oriented, communicatively strong and able to set priorities
• You can work independently
• You work accurately, independently and in an organised way, and you maintain an overview in a dynamic working environment
• Interest in the electricity sector and technology is a plus

Offer

• Salary: a competitive salary package, year-end bonus, double vacation pay, meal vouchers (€10 per working day) and a bonus based on group results. 
• Insurance: group insurance, hospitalisation insurance and ambulant care for the whole family. 
• Vacation: you will be entitled to 20 vacation days and 13 additional vacation days. 
• Social fund: Year-end vouchers, birth and marriage allowance. We will also cover part of the cost of glasses, a dental prosthesis or other medical needs. 
• Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop. 
• Discounts: you will enjoy a 30% discount on your gas and electricity bill. 
• Mobility: we will give you a service vehicle (not for personal use) and a mobility allowance for travel outside working hours. 
• Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price. 

Location

You will work from the Monnoyer site (Brussels) with the possibility of homeworking.