Job Description

Excited to work for a key Belgian player in the energy landscape?

The Belgian and European energy landscape is in full swing. Did you know that Elia Belgium plays a crucial role in this? As part of Elia Group, a European transmission system operator, Elia Belgium ensures the reliability and sustainability of the electricity supply in our country.

Side-by-side with your talented colleagues, you will play a part in building a sustainable, green and reliable energy infrastructure that stimulates economic growth and reduces our ecological footprint.

Only together can we make the biggest impact possible! We believe in the power of diversity: we are convinced that an inclusive and diverse work environment leads to more innovation, creativity and better results.
Document Management Specialist
Requisition ID:  10779
Posting Start Date:  30/04/2026

Give your career a new impulse!

 

Are you ready to leverage your expertise in document management to play a key role in the quality and management of technical and non-technical documentation within our Grid Solutions department?

 

This opportunity allows you to further develop your career, have a tangible impact on the efficiency of our organization, and actively contribute to Elia’s digital transformation.

 

In this role, you combine expertise, stakeholder interaction, and process improvement, directly contributing to a structured and future-oriented information environment.

Purpose of the role

 

The Document Management Specialist is responsible for designing, implementing, and maintaining efficient document management systems and processes within the organization.

 

This role ensures secure storage, easy retrieval, proper archiving, and compliance with internal and external regulations for business-critical documents and content.

Key responsibilities

 

  • Develop, configure, and maintain document management systems to support the information needs of the department and organization.
  • Establish and enforce standards and procedures for metadata, localization, version control, and retention.
  • Coordinate with IT and other relevant teams to ensure system compatibility, data migration, data integrity, process efficiency, and information security.
  • Train and support users in document management and archiving best practices, and drive adoption.
  • Monitor compliance with document management policies and take action when needed.
  • Analyze existing processes, design new ones, identify improvement opportunities, and lead optimization initiatives.
  • Act as the main point of contact for internal and external stakeholders regarding document management, requirements, and issue resolution.

Your Profile

 

  • Master’s degree in Information Management, Business Administration, or a related field (or equivalent experience).
  • Experience in document management, archiving, or records management in a business or technical environment.
  • Experience with digitalization initiatives and change management is a plus.
  • Strong organizational and analytical skills, with the ability to implement structured document control procedures from scratch.
  • Familiarity with document management systems (SharePoint, Confluence, servers, AI Bot…).
  • Knowledge of data protection regulations and how to apply them.
  • Strong training and user support skills.
  • High attention to detail and accuracy.
  • Strong communication and interpersonal skills.
  • User-oriented approach to problem-solving.
  • You are fluent in French or Dutch, with a good knowledge of the other national language and English.

Offer

 

  • Salary: a competitive salary package, allowance for representation expenses, year-end bonus, double vacation pay, meal vouchers (€8 per working day), eco-vouchers, sport & culture vouchers, bonuses based on individual and group results.
  • Insurance: group insurance, hospitalisation insurance, ambulant care insurance for the whole family and also personal accident insurance.
  • Vacation: You will be entitled to 20 vacation days and 5 additional vacation days, 6 local days, 4 exempt days (after 1 year of employment) and up to 5 long-service days (1 day for every 3 years in employment).
  • Social fund: Year-end vouchers, birth and marriage allowance. We will also cover part of the cost of glasses, a dental prosthesis or similar needs.
  • Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop with internet reimbursement.
  • Discounts: you will enjoy a 30% discount on your gas and electricity bill.
  • Mobility: we will offer you a company car and public transport or a mobility budget.
  • Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price. 

Interested?

 

Do you see yourself in this role and want to contribute to a structured and future-proof information environment within a transforming organization?

 

We look forward to receiving your application via our careers page.

Location

 

Avenue de Vilvorde 126, 1000 Brussels

There’s something electric in the air with this job offer!

In exchange for your work and dedication, you enjoy the following benefits:

  • A job full of variety with a top employer: Elia encourages innovation and collaboration. Within our company you will be at the forefront of the energy transition, and you will have the chance to contribute to ground-breaking technologies designed to accelerate this transition. It is a one-of-a-kind opportunity to further develop your knowledge and skills.
  • Focus on personal growth and well-being at work: Discover a wide range of professional training and coaching opportunities that are guaranteed to give your personal growth a solid boost.  At the same time, as a top employer, we put maximum effort into a positive work culture in which your well-being is central.
  • Development opportunities for a challenging career: At Elia, we encourage you to seek out and seize new professional opportunities. You will enjoy complete freedom to shape your career on your own terms.
  • A diverse team of passionate colleagues: Elia puts a high value on diversity and inclusion. You will join a diverse and passionate team that enjoys sharing knowledge and leading the way towards a more sustainable future together.

These are just a few of the benefits that distinguish Elia as a Top Employer. We are convinced that your contribution to our team will be invaluable and look forward to welcoming you soon!
Apply now