Document Manager
Reference ID:
9233
Function
As a Document Manager and a member of the Project Support Office, you will play a vital role in the infrastructure department. You will oversee the department’s document management system, ensuring the control, security, accessibility, and timely update of documents like policies, procedures, and guidelines.
Main Responsibilities:
- Develop and implement document management policies and standards.
- Ensure documents comply with legal and organizational requirements.
- Oversee document retrieval, storage, dispatch, and disposal.
- Manage the lifecycle of documents, from creation to disposal.
- Convert paper documents to digital formats.
- Maintain the document management system for continuous improvement.
- Coordinate with departments to ensure document accuracy.
- Provide training on the document management system.
- Lead a team of Document Controllers, ensuring effective and efficient operation.
- Act as a point of contact between Document Controllers and the Project Management Office (PMO).
- Suggest improvements to document management processes.
- Advise Project Managers and Technical Directors.
Project Implementation:
- Support the implementation and configuration of document management tools such as Aconex and SharePoint.
- Prepare "As-built" deliverables-procedures and manage electronic files.
Market Watch:
- Manage relationships with preferred eDMS vendors.
- Maintain and improve framework agreements with vendors.
Your Profile
- Bachelor’s degree in Document Management, Information Sciences, or equivalent experience.
- Proven experience as a Document Manager or Lead Document Controller.
- Familiarity with document management systems like SharePoint and Aconex.
- Proficient in MS Office suite.
- Strong organizational and time management skills.
- You are Dutch or French-speaking and can communicate fluently in English.
- Attention to detail and ability to handle confidential information.
Additional requirements:
- Display strong organizational, multitasking, and prioritizing skills.
- Work effectively in diverse and multicultural teams.
- Exhibit dynamism, flexibility, and empathy.
Offer
- Salary: a competitive salary package, allowance for representation expenses, year-end bonus, double vacation pay, meal vouchers (€8 per working day), eco-vouchers, Sinterklaas and year-end vouchers as well as bonuses based on individual and group results.
- Insurance: group insurance, hospitalisation insurance and ambulant care insurance for the whole family.
- Vacation: you will be entitled to 20 vacation days, 12 additional vacation days and 3 exempt days (after 1 year of employment) and up to 5 long-service days (1 day for every 3 years in employment).
- Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop with internet reimbursement.
- Private PC plan: once every 3 years, a budget will be made available to you for a PC/tablet with software & peripherals for personal use.
- Mobility: we will offer you a company car and public transport or a mobility budget.
- Interest subsidies: after you have been with Elia for 5 years, Elia Engineering will be able to offer you a subsidy to reduce the interest charges on your mortgage loan. This will only be possible if the mortgage loan was taken out when you were already an Elia employee.
- Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price.
Location
Léon Monnoyerkaai 3, 1000 Brussels
