Function

1. Being responsible for a number of Elia Group patrimony dossier (Dutch-speaking part of the country and part of Brussels)

1.1 Preparation of dossiers

• Understanding both internal and external questions and clearly analyse the needs;
• Obtain all useful information to arrive at a complete dossier;
• If necessary, contacting the relevant people at Elia to better understand the situation;
• Requesting the necessary expert opinions;
• Proposing solutions.

1.2 Contacting counterparties

• Contacting the counterparty to arrange a meeting;
• Preparing the meeting (including determining strategy);
• Starting discussions with the counterparties to obtain information and - where applicable - reach an agreement to protect Elia's property;
• Drawing up minutes of meetings;
• Travelling for meetings and making various site visits;
• Making a decision within the given mandate.

1.3 Completing the dossier

• Taking care of correspondence; applying and/or adapting the templates in collaboration with the hierarchical manager or, if necessary, with the legal department;
• Adapting the databases;
• Monitoring payments;
• Liaising with internal departments and external departments to follow up files (e.g. contact centre North).

2. Maintaining data in the patrimony databases (Ecore/PRT)

• Updating the databases and the various filing systems so that the information is available to the entire team;
• Preparing and drafting reports for both the team and other departments, using databases.

3. Making agreements with external collaborators (including external negotiators, surveyors,...)

• Ensuring the follow-up and monitoring of the activities of external collaborators in the context of outsourcing and - together with the coordinator - the administrative follow-up (a.o. Fiori,...);
• Ensuring that databases are properly completed by external negotiators for patrimony files;
• Adapting instructions and, if necessary, amend the agreement in line with the company's objectives;
• Ensuring - in collaboration with the coordinator for external negotiators - the operational follow-up of negotiators specifically for compensations.

#Administrative #Legal #CustomerService

#ElectricalElectronicManufacturing #Utilities #Oil&Energy

#LI-HYBRID
 

Your Profile

• You have a bachelor's degree and 3 to 5 years' experience in a similar position.
• You are Dutch-speaking with a good knowledge of French. Knowledge of English would be a plus. 
• You are able to have the necessary conversations and get around.
• You enjoy working independently but also have team spirit.
• You can communicate in an assertive, structured way and with empathy.
• You are administratively strong and have a good critical mind.
• You are extremely versatile.
• You are customer-oriented.
• You can make decisions in compliance with procedures.
• You have good negotiation skills.
• You have a class B driving licence and a vehicle to get around on duty.

#Bachelor #Communication #Negotiation #Bilingual #Independent 

Offer

• Salary: a competitive salary package, year-end bonus, double vacation pay, meal vouchers (€8 per working day) and a bonus based on group results. 
• Insurance: group insurance, hospitalisation insurance and ambulant care for the whole family. 
• Vacation: you will be entitled to 20 vacation days and 13 additional vacation days. 
• Social fund: Year-end vouchers, birth and marriage allowances. We will also cover part of the cost of glasses, a dental prosthesis or other medical needs. 
• Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop. 
• Discounts: you will enjoy a 30% discount on your gas and electricity bill. 
• Mobility: you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work as concessionary travel (66% of the cost of a second-class monthly train season ticket). 
• Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price.

Location

Quai Léon Monnoyer 3, 1000 Brussels