Function
The Management Assistant plays a key role in ensuring the smooth day-to-day operation of the office and the site in Ostend. This position combines administrative, organizational, and logistical responsibilities, with the aim of efficiently supporting and coordinating operational processes in the workplace.
Main tasks:
- Administrative support: managing documents, drafting reports, following up on emails, and managing agendas.
- Reception and communication: welcoming visitors, answering phones, and serving as the point of contact for internal and external parties.
- Facility management: following up on orders, inventory management, coordinating cleaning, maintenance, and repairs.
- Logistical support: managing meeting rooms, keys, badges, and following up on deliveries and shipments.
- Planning and coordination: supporting the organization of internal events, meetings, or travel.
- Collaboration with other departments: such as IT, HR, external suppliers, etc.
- Ensuring presence in the office (100% presence in Ostend).Key skills:Strong organizational and communication skills Ability to work independently and take initiative Proactive and solution-oriented
- Discretion and reliability Proficient in MS Office and, ideally, ERP systems such as SAP Customer-focused and flexible attitude
- Team player
Your Profile
- You hold a bachelor’s degree in an administrative or logistical field, or you have equivalent experience.
- You have several years of experience in an administrative role, preferably in an operational environment, which is an advantage.
- You are proficient in MS Office (Excel, Outlook, Word); knowledge of SAP is a plus.
- You work accurately, independently, and in an organized manner, and you can maintain an overview in a dynamic work environment.
- You are team- and customer-oriented, have strong communication skills, and know how to set priorities.
- You are flexible and willing to adapt to changing tasks and needs.
- You are prepared to travel to Ostend daily and are available for full-time presence at the site.
- You speak and write Dutch and English
Fun fact: At the end of this year, our employees will be moving just a few doors down, where a brand-new and modern working environment awaits them!
Offer
- Salary: Competitive salary package, year-end bonus, double holiday allowance, meal vouchers (€8 per working day), and a bonus based on collective results.
- Insurance: Group insurance, hospitalization insurance, and reimbursement of outpatient care for your family.
- Holidays: You are entitled to 20 days of annual leave and 13 compensation days.
- Social fund: Year-end vouchers, a bonus for childbirth or marriage, and partial reimbursement for the purchase of glasses, dental prostheses, or other medical needs.
- Communication: You will receive an iPhone with a subscription (also for private use) and a laptop.
- Discounts: You benefit from a 30% discount on your gas and electricity bills.
- Mobility: We offer a mobility allowance.
- Elia shares: Elia gives you the opportunity to subscribe to shares at a 16.66% discount on the average share price.
Location
Esplanadestraat 14, 8400 Oostende