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Excited to work for a key Belgian player in the energy landscape?

The Belgian and European energy landscape is in full swing. Did you know that Elia Belgium plays a crucial role in this? As part of Elia Group, a European transmission system operator, Elia Belgium ensures the reliability and sustainability of the electricity supply in our country.

Side-by-side with your talented colleagues, you will play a part in building a sustainable, green and reliable energy infrastructure that stimulates economic growth and reduces our ecological footprint.

Only together can we make the biggest impact possible! We believe in the power of diversity: we are convinced that an inclusive and diverse work environment leads to more innovation, creativity and better results.

Administrative Assistant

Reference ID:  9980

Function

You will become part of Elia's Finance Department in Brussels, which consists of various teams (including the Controlling, Investor Relations, Risk & Internal Audit and Accounting & Tax teams).

 

We are looking for an Administrative Assistant with the dynamism and experience to support our managers in the Finance Department. You will have a varied range of tasks and interesting responsibilities. You will be your colleagues’ right hand and ensure that administrative files are up to date and that follow-up is smooth. You will develop an internal network of enthusiastic employees in the Finance Team but also with the Purchasing Department and fellow assistants, etc.

 

As an administrative assistant, you will carry out the following duties for the various teams:

  • You will manage the diaries of the senior managers and proactively update them, so the team can rely on the efficient planning and organisation of activities.
  • You will organise both internal and external meetings and maintain an overview of the absence of team members (due to leave, training, foreign travel, etc.).
  • You will book flights and hotels and arrange travel plans for the various departments.
  • You will keep various databases up-to-date and ensure that documents and lists are archived (e.g. on SharePoint).
  • You will be responsible for managing various orders (SAP), ensuring that everything runs smoothly and contributing to the effective monitoring of budgets per department.
  • You will take care of ad-hoc administrative tasks (e.g. Access management, supply management and subscriptions).
  • You will welcome new colleagues to the team, prepare their on-boarding and offer them administrative support when they start their activities at Elia.
  • You will maintain contacts with internal departments and external relations.

Your Profile

  • You have a bachelor’s degree in office management or a relevant discipline and/or have relevant experience.
  • You already have several years’ experience as an administrative assistant.
  • You have an excellent command of MS Office applications and quickly master new IT tools.
  • Knowledge of SAP would be an advantage.
  • You have very good French or Dutch language skills and speak the other country language well; you also have a sufficient command of English.
  • You are able to work independently and show initiative when necessary.
  • You are structured, organised and accurate and able to prioritise the organisation and planning of your work.
  • You enjoy the challenge of flexibility in your daily work and are stress resistant.
  • You are sociable and have a customer-focused approach and strong communication skills.

Offer

You will receive the following perks: 

 

Salary: a competitive salary package, year-end bonus, double vacation pay, meal vouchers (€8 per working day) and a bonus based on group results. 

Insurance: group insurance, hospitalisation insurance and ambulant care for the whole family. 

Vacation: you will be entitled to 20 vacation days and 13 additional vacation days. 

Social fund: Year-end vouchers, birth and marriage allowances. We will also cover part of the cost of glasses, a dental prosthesis or other medical needs. 

Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop. 

Discounts: you will enjoy a 30% discount on your gas and electricity bill. 

Mobility: you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work as concessionary travel (66% of the cost of a second-class monthly train season ticket). 

Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price. 

Location

Emperor - Keizerslaan (near Central Station)

Hybrid contract (office and home-working combined).

Possibility to work 4 days a week

There’s something electric in the air with this job offer!

In exchange for your work and dedication, you enjoy the following benefits:

A job full of variety with a top employer: Elia encourages innovation and collaboration. Within our company you will be at the forefront of the energy transition, and you will have the chance to contribute to ground-breaking technologies designed to accelerate this transition. It is a one-of-a-kind opportunity to further develop your knowledge and skills.

Focus on personal growth and well-being at work: Discover a wide range of professional training and coaching opportunities that are guaranteed to give your personal growth a solid boost.  At the same time, as a top employer, we put maximum effort into a positive work culture in which your well-being is central.

Development opportunities for a challenging career: At Elia, we encourage you to seek out and seize new professional opportunities. You will enjoy complete freedom to shape your career on your own terms.

A diverse team of passionate colleagues: Elia puts a high value on diversity and inclusion. You will join a diverse and passionate team that enjoys sharing knowledge and leading the way towards a more sustainable future together.

These are just a few of the benefits that distinguish Elia as a Top Employer. We are convinced that your contribution to our team will be invaluable and look forward to welcoming you soon!

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