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Excited to work for a key Belgian player in the energy landscape?

The Belgian and European energy landscape is in full swing. Did you know that Elia Belgium plays a crucial role in this? As part of Elia Group, a European transmission system operator, Elia Belgium ensures the reliability and sustainability of the electricity supply in our country.

Side-by-side with your talented colleagues, you will play a part in building a sustainable, green and reliable energy infrastructure that stimulates economic growth and reduces our ecological footprint.

Only together can we make the biggest impact possible! We believe in the power of diversity: we are convinced that an inclusive and diverse work environment leads to more innovation, creativity and better results.

Team Assistant

Reference ID:  8944

Function

 

As Team assistant you are in charge of:

 

Organisational activities

  • Scheduling calls and meetings with internal and external (international) stakeholders, booking meeting rooms and locations, managing agendas of senior managers, etc
  • Organize team meetings, propose agendas, ensure proper follow-up of action points
  • Plan and organize team activities/team buildings: selecting venues, align agenda points with team members, negotiating with suppliers, handling invoices, liaising with the catering team, etc.
  • Plan and organize mid-year and performance reviews 
  • Handle (for senior leadership) emails, filter and ensure their follow-up as necessary


Budget management (together with Team  manager and controlling)

  • Assist the team manager in follow-up of yearly budget processSetting up yearly budgets 
  • Perform quarterly and annual forecasts
  • Alignment and potentially problem solving with finance departments if required (e.g. discrepancies in allocations, forecasts, accounting)
  • Onboarding new team members on controlling and accounting principles

 

Purchase management

  • SPOC for creating Shopping carts in SAP
  • Follow-up of invoices, service/product delivery
  • Problem solving when issues occur on the interface with suppliers
  • Managing smaller purchases (office materials, books, external meetings…)

 

Travel management

  • Taking care of registration for conferences
  • Optimise travel arrangements and follow-up of invoices

 

Team integration

  • Organisational onboarding of new colleagues (check-in, request IT material, …)
  • Anchor point for the team members based in BE and DE
  • Ad hoc support of the team 
  • Regular updated of intranet pages

Your Profile

 

  • Ideally, you have a bachelor's degree in Secretarial-Languages or equivalent experience.
  • You have excellent organizational skills: you work efficiently, orderly, and structured.
  • You are flexible and resilient to stress.
  • You are creative, proactive, and attentive.
  • You work autonomously and can manage priorities.
  • You have good written and oral communication skills in Dutch, French and English (German an advantage).
  • You have a good understanding of Office 365 suite, as well as enterprise management tools (SAP).
  • You actively support teamwork and are dedicated to serving internal and external clients.
  • You are assertive, constructive, and enthusiastic. 
     

Offer

 

You will receive the following perks: 
 

  • Salary: a competitive salary package, year-end bonus, double vacation pay, meal vouchers (€8 per working day) and a bonus based on group results. 
  • Insurance: group insurance, hospitalisation insurance and ambulant care for the whole family. 
  • Vacation: you will be entitled to 20 vacation days and 13 additional vacation days. 
  • Social fund: Sinterklaas and year-end vouchers, birth and marriage allowances. We will also cover part of the cost of glasses, a dental prosthesis or other medical needs. 
  • Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop. 
  • Discounts: you will enjoy a 30% discount on your gas and electricity bill. 
  • Mobility: you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work as concessionary travel (66% of the cost of a second-class monthly train season ticket). 
  • Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price. 

Location

Keizerslaan 20 - 1000 Brussels.

There’s something electric in the air with this job offer!

In exchange for your work and dedication, you enjoy the following benefits:

A job full of variety with a top employer: Elia encourages innovation and collaboration. Within our company you will be at the forefront of the energy transition, and you will have the chance to contribute to ground-breaking technologies designed to accelerate this transition. It is a one-of-a-kind opportunity to further develop your knowledge and skills.

Focus on personal growth and well-being at work: Discover a wide range of professional training and coaching opportunities that are guaranteed to give your personal growth a solid boost.  At the same time, as a top employer, we put maximum effort into a positive work culture in which your well-being is central.

Development opportunities for a challenging career: At Elia, we encourage you to seek out and seize new professional opportunities. You will enjoy complete freedom to shape your career on your own terms.

A diverse team of passionate colleagues: Elia puts a high value on diversity and inclusion. You will join a diverse and passionate team that enjoys sharing knowledge and leading the way towards a more sustainable future together.

These are just a few of the benefits that distinguish Elia as a Top Employer. We are convinced that your contribution to our team will be invaluable and look forward to welcoming you soon!

Apply now »