Support Back Office Permits

Function

The role is part of the Permits & Property South Service in the Community Relations Department of the Infrastructure Division. The role entails providing technical and administrative support for the preparation and creation of administrative applications for urban planning, environmental, single and other types of authorisations and permits, as well as entering data into databases and managing and monitoring those databases.

The main duties of this role are as follows:

• Preparing and creating administrative applications for authorisations and/or permits, and submitting and following up on those applications with the relevant administrative authorities (environmental permit, single permit, mixed permit, urban planning permit, domain authorisation, nature/heritage authorisation, etc.) mainly for the Walloon and Brussels Regions as well as for the federal government (road permit, declaration of public utility), all in smooth collaboration with the Infrastructure, Programme Management, Assets and Community Relations departments.

• Monitoring administrative procedures after obtaining permits (including registration in the register).

• Entering data from permits obtained into the database (SAP), managing and monitoring this database (particularly in the context of monitoring compliance with environmental actions in connection with an EMS system (and more specifically ISO14001)) , as well as coordinating content provided by various internal stakeholders at Elia.

• Drafting official letters whose form and content are of optimal quality in order to provide administrations and third parties with an adequate response.

• Making the appropriate contacts, both internally with the various departments at Elia (such as the INFRA teams, the Property Department, the Legal Department, etc.) and with our external contacts (collaboration with our subcontractors, architects and the various municipal authorities, road infrastructure operators, etc.) in order to ensure optimal monitoring of applications submitted.

• Attending certain internal meetings, in consultation with project managers, in order to identify the permits needed for the completion of projects and to ensure their planning and the completeness of applications.

• Attending certain internal meetings and taking part in certain initiatives, in consultation with the Permits & Property South Manager, in order to identify internal alignments and work towards improving them with a view to achieving more optimal and efficient submission of permit modifications and thus ensure the completeness of these applications and ensure they comply with urban planning and environmental requirements in the long term.

• Managing and updating databases relating to the various authorisations/permits: guaranteeing the content of the information, making documents available on the department's server, classifying and archiving these documents (permits, official letters, agreements, etc.) so that the information is available to the entire team and other departments concerned

#Administrative #Projectmanagement #ElectricalElectronicManufacturing #Oil&Energy #Utilities

Your Profile

• You have a bachelor's degree or equivalent experience (case manager)
• You have at least two years of professional experience
• You are attracted to the technical world
• You have knowledge of environmental coordination or equivalent experience
• Knowledge of environmental and urban planning legislation would be a plus 
• You have good database management skills (SAP) or you are willing to acquire such skills by demonstrating an aptitude and/or openness to them (ability to enter data into a database, ability to do the necessary follow-up, etc.)
• You have a perfect knowledge of French and  a good knowledge of Dutch or are willing to learn it
• You have good writing skills
• You are structured, organised and meticulous
• You are capable of working independently and you are a team player 
• You like to take initiatives
• You have a very good knowledge of MS office (Word, Excel and Access) and Outlook
• You have a category B driving licence

#communication #administrativesupport #administration #permits

Offer

You will receive the following perks: 
 

• Salary: a competitive salary package, year-end bonus, double vacation pay, meal vouchers (€8 per working day) and a bonus based on group results. 
• Insurance: group insurance, hospitalisation insurance and ambulant care for the whole family. 
• Vacation: you will be entitled to 20 vacation days and 13 additional vacation days. 
• Social fund: Sinterklaas and year-end vouchers, birth and marriage allowances. We will also cover part of the cost of glasses, a dental prosthesis or other medical needs. 
• Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop. 
• Discounts: you will enjoy a 30% discount on your gas and electricity bill. 
• Mobility: you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work as concessionary travel (66% of the cost of a second-class monthly train season ticket). 
• Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price. 

Location

Quai Léon Monnoyer 3, 1000 Brussels