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Excited to work for a key Belgian player in the energy landscape?

The Belgian and European energy landscape is in full swing. Did you know that Elia Belgium plays a crucial role in this? As part of Elia Group, a European transmission system operator, Elia Belgium ensures the reliability and sustainability of the electricity supply in our country.

Side-by-side with your talented colleagues, you will play a part in building a sustainable, green and reliable energy infrastructure that stimulates economic growth and reduces our ecological footprint.

Only together can we make the biggest impact possible! We believe in the power of diversity: we are convinced that an inclusive and diverse work environment leads to more innovation, creativity and better results.

Head of project support

Reference ID:  8296

Function

The Head of Project Support is responsible for project-management support services and resources. He/she manages three groups of employees: Operational Project Assistants (OPA), the secretariat and Document Controllers. The Head of Project Support is responsible for identifying, driving and implementing structural improvements in the provision of these services. The Head of Project Support is responsible for ensuring the efficient implementation of certain transversal project processes, which paves the way for the provision of optimal operational services to Elia's internal customers, suppliers and service providers.

 

The following services are provided in the context of Infrastructure projects for which the Project Leader (Investment Program department) is responsible:

  • Cost management and procurement
  • Providing technical, administrative, budgetary and financial support for projects in the appropriate system (SAP) throughout the project life cycle;
  • Monitoring and supporting projects at a budgetary, financial and accounting level (including the management of contract documents);
  • Making available all documents necessary for the creation of tenders, orders or calls for framework agreements;
  • Receiving invoices and sending payment agreements;
  • Following-up the planning of project milestones in SAP so that Project Leaders (PL) are able to organise and implement their projects as efficiently as possible.

 

Document management:

  • Finishing, distributing and archiving documents: correcting, structuring and organising texts and presentations based on the appropriate layout, document quality control, launching a validation flow in the document management system and distributing e-mails based on distribution lists, etc.;
  • In the context of Large Investment Programs, defining and implementing document management plans, setting up and configuring dedicated document management systems (Ex. Aconex), managing access rights and validation processes, guaranteeing the quality of all incoming and outgoing project documents and reporting, etc.

 

The secretariat also provides general support to the Infrastructure direction, not necessarily linked to Infrastructure projects:

  • Managing and keeping up-to-date the classification of all documents in the relevant document management system to ensure they are easy to find and consult;
  • Preparing and following up small orders for the direction (hotels, airline tickets and safety shoes, etc.), including their further handling (receipt of goods and invoicing, etc.);
  • Organising appointments, meetings, events and seminars;
  • Carrying out various administrative tasks and specific assignments to efficiently support the Infrastructure direction or the Department Manager (managing stocks of office supplies and managing lendable material, etc.).

 

The Head of Project Support mainly maintains relationships within the Infrastructure direction - with the Head of Program Management (IP Department), Program managers (IP Department), the Head of the Program Management Office (P²MO) and Program Management Officers (P²MO Department) - to identify the project-support needs of the programmes and projects. The Head of Project Support also maintains transversal contacts with Procurement, Controlling & Accounting to ensure the efficient implementation of both processes and tooling (maintenance and continuous improvement).

 

The Head of Project Support reports to the Head of P²MO.
 

Your Profile

Your profile as Head of Project Support:

 

  • You have a degree in Business Management or Economics or equivalent by experience.
  • Good knowledge of various programs (e.g. SAP, MS Office, eDoc and Aconex) 
  • Good knowledge of Dutch, French and English 
  • Leadership skills
  • Knowledge of project-management best practices
  • Organisational skills
  • Planning competencies
  • Ability to build a relationship of trust
  • Ability to communicate effectively with various parties
  • Decision maker
  • Problem solver
  • Promotes teamwork 
     

Offer

As Head of Project Support we offer you: 

 

 

  • Salary: a competitive salary package, allowance for representation expenses, year-end bonus, double vacation pay, meal vouchers (€8 per working day), eco-vouchers, Sinterklaas and year-end vouchers as well as bonuses based on individual and group results. 
  • Insurance: group insurance, hospitalisation insurance and ambulant care insurance for the whole family. 
  • Vacation: you will be entitled to 20 vacation days, 12 additional vacation days and 2 exempt days. 
  • Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop with internet reimbursement. 
  • Private PC plan: once every 3 years, a budget will be made available to you for a PC/tablet with software & peripherals for personal use. 
  • Mobility: we will offer you a company car and public transport or a mobility budget. 
  • Interest subsidies: after you have been with Elia for 5 years, Elia Engineering will be able to offer you a subsidy to reduce the interest charges on your mortgage loan. This will only be possible if the mortgage loan was taken out when you were already an Elia employee. 
  • Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price. 
     

Location

Quai Léon Monnoyer 3, 1000 Bruxelles

(Remote working is possible several days per week.)

#LI-hybrid

There’s something electric in the air with this job offer!

In exchange for your work and dedication, you enjoy the following benefits:

A job full of variety with a top employer: Elia encourages innovation and collaboration. Within our company you will be at the forefront of the energy transition, and you will have the chance to contribute to ground-breaking technologies designed to accelerate this transition. It is a one-of-a-kind opportunity to further develop your knowledge and skills.

Focus on personal growth and well-being at work: Discover a wide range of professional training and coaching opportunities that are guaranteed to give your personal growth a solid boost.  At the same time, as a top employer, we put maximum effort into a positive work culture in which your well-being is central.

Development opportunities for a challenging career: At Elia, we encourage you to seek out and seize new professional opportunities. You will enjoy complete freedom to shape your career on your own terms.

A diverse team of passionate colleagues: Elia puts a high value on diversity and inclusion. You will join a diverse and passionate team that enjoys sharing knowledge and leading the way towards a more sustainable future together.

These are just a few of the benefits that distinguish Elia as a Top Employer. We are convinced that your contribution to our team will be invaluable and look forward to welcoming you soon!

Apply now »